All Project Management Phases Need To Be Thoroughly Completed

Every process can be defined as a sequence of some tried and tested actions. This means that a process is divided into different phases. Similarly, project management is also divided into different Project Management Phases. These phases have to be followed properly, as they decide a project's success or failure.

There are four project management phases; project initiation, project planning, project execution, and project evaluation. All this phases involve different tasks to be completed, and different actions to be taken.

Project initiation involves the identification of a business problem or opportunity. A case that provides various options for a solution is also defined in this phase. It tells the managers how a solution will look at the end. Every option undergoes a feasibility study, that investigates whether the problem is being addressed. After the study is completed, a final recommended solution is put forward.

The approval of the solution is followed by the initiation of a project that delivers the approved solution. This phase also involves the completion of various terms of references. This helps outline the objectives, scope, and structure of the project. A project manager is also appointed in this phase. A project team is also recruited by the project manager. He/she also establishes a project office environment.

Project planning follows the initiation phase. In this phase, a plan is chalked-out to see if the proposed project will be of any real benefit. If the project seems beneficial, then it is approved, and then some more detailed planning begins. This phase also involves an agreement on the benefits of the business, objectives, requirements, governance, and scope of a project. A project management methodology is also agreed upon in this phase. In this phase, the Project Manager has to prepare a detailed project schedule and task and budget allocations

Then comes project execution. It starts with an interview of the project stakeholders that ascertains the detailed requirements. It also involves discussions of the possible solutions and deciding the best one. The solution is designed, built, and finally implemented.

The project manager has to manage the project budget and schedule. He/she has to report project progress. His/her other works in this phase are communicating with stakeholders and responding to project risks, issues and any proposed changes.

Project evaluation helps decide whether it was a success. It also looks at the findings and their application to any future projects. It answers three things. Was the project completed on time in budget, and under the scope, and quality requirements? Did it satisfy the project stakeholders, and project team members? Did it achieve the expected benefits?

These project management phases have to be completed properly to ensure the project's success.

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