Project Management Essential Steps In Information TechnologyProject management in IT can be a big headache. It is better to be prepared. In fact, there are some Project Management Essential Steps that can help a project manager to perform his/her duties in a better way. These essential steps are easy to follow, but are very essential for a project's success. These steps are as follows: The first step is to evaluate a project's feasibility. Often, people want to gain fast approval., Due to this, they forget this step, and then bear the consequences. So, it is better to follow this step. A list of preliminary architecture and design specifications has to be prepared. Along with it, a project-management plan proposal that lists assumptions, required resources, constraints, and timelines also has to be prepared. An informed consent process has to be conducted to ensure commitments from the needed individuals. The second step is to clarify the project's objectives and scope. A failure in this can result in a disaster, as it will never be clear as to what was expected of a certain project. The third step is to make a single person accountable for the entire project's success. This person has to be supported by a steering committee that provides oversight. The fourth step is to appoint a full time project manager for day-to-day management execution and delivery of the project. The fifth step is to establish a project management team as soon as the project sponsor is authorized to proceed. The team should be able to exercise real authority. The number of member can vary according to the project. The sixth step is to create a detailed project plan as a guide to all the major activities. The seventh step is to secure committed staff resources. It is done by acquiring written commitments from different departmental in charges. The eighth step is to obtain commitments from various vendors and suppliers. The ninth step is to divide the project into segments that can be easily managed. This reduces complexity. The tenth step is to establish clear performance measures and regular reporting of the process. The eleventh step is to resolve any variation in the performance as fast as possible. The twelfth step is to establish and manage a form control mechanism. The thirteenth step is to pro actively manage risks and controversial issues that may prove to be a hindrance for the team. The fourteenth step is developing a communication program that can promote a programs organization wide acceptance. The fifteenth step is to celebrate every success. This gives a motivation to the people involved. These project management essential steps, if followed properly, can make an IT project, a resounding success. |